{"id":8650,"date":"2026-09-04T10:02:06","date_gmt":"2026-09-04T14:02:06","guid":{"rendered":"https:\/\/northhatley.info\/2026\/09\/04\/avez-vous-eu-loccasion-de-visiter-les-nouveaux-bureaux-de-lhotel-de-ville\/"},"modified":"2026-09-04T10:15:17","modified_gmt":"2026-09-04T14:15:17","slug":"avez-vous-eu-loccasion-de-visiter-les-nouveaux-bureaux-de-lhotel-de-ville","status":"publish","type":"post","link":"https:\/\/northhatley.info\/en\/2026\/09\/04\/avez-vous-eu-loccasion-de-visiter-les-nouveaux-bureaux-de-lhotel-de-ville\/","title":{"rendered":"\u201cHave you had the opportunity to visit the new Town Hall offices?"},"content":{"rendered":"\n

During my visit to a municipal council meeting earlier this year, the Mayor indicated that citizens would soon have the opportunity to visit the renovated municipal offices.<\/p>\n\n\n\n

To clarify, these are the same offices, following the renovation work.<\/p>\n\n\n\n

Perhaps I simply missed the visit. What about you? Have you had the opportunity to visit all of the renovated municipal offices?<\/p>\n\n\n\n

\n\n\n\n

The renovation of North Hatley\u2019s Town Hall, located at 3125 Capelton Road<\/strong>, was intended, among other things, to improve the building\u2019s energy efficiency.<\/p>\n\n\n\n

However, the project has dragged on, and its cost is no longer limited to the construction contract itself.<\/p>\n\n\n\n

Construction work, cost overruns, engineering, moving expenses, temporary office rentals, heating, electricity and eventually moving back: how much has this renovation really cost the taxpayers of North Hatley?<\/strong><\/p>\n\n\n\n

Based on the amounts currently available and a clearly identified estimate of relocation costs, the bill could already be more than $430,000<\/strong>.<\/p>\n\n\n\n

\n\n\n\n

$286,607 for the Renovation Contract<\/h2>\n\n\n\n

On January 12, 2026<\/strong>, a contract for $286,607<\/strong> was awarded for the renovation work at Town Hall.<\/p>\n\n\n\n

View the official notice on SEAO<\/a><\/p>\n\n\n\n

This amount provides the initial basis for assessing the cost of the project.<\/p>\n\n\n\n

But the bill quickly increases.<\/p>\n\n\n\n

\n\n\n\n

$53,177.22 in Cost Overruns<\/h2>\n\n\n\n

On March 2, 2026<\/strong>, a cost overrun of $53,177.22<\/strong> was identified and authorized.<\/p>\n\n\n\n

This represents an increase of approximately 18.6%<\/strong> compared with the original $286,607 contract.<\/p>\n\n\n\n

The construction bill therefore rises to:<\/p>\n\n\n\n

$286,607 + $53,177.22 = $339,784.22<\/strong><\/p>\n\n\n\n

In other words, even before considering professional fees and employee relocation costs, the identified construction expenses already amount to nearly $340,000<\/strong>.<\/p>\n\n\n\n

View the March 2, 2026 municipal bulletin<\/a><\/p>\n\n\n\n

\n\n\n\n

An Additional $13,400 in Engineering<\/h2>\n\n\n\n

The project also includes professional fees.<\/p>\n\n\n\n

On July 7, 2025<\/strong>, the municipal council awarded a $13,400 contract to Groupe Farley Experts-Conseil<\/strong> for mechanical and electrical engineering services.<\/p>\n\n\n\n

The mandate included work related to improving the building\u2019s energy efficiency.<\/p>\n\n\n\n

View the July 7, 2025 council minutes<\/a><\/p>\n\n\n\n

Adding only this engineering mandate to the construction costs:<\/p>\n\n\n\n

$339,784.22 + $13,400 = $353,184.22<\/strong><\/p>\n\n\n\n

We therefore reach $353,184.22 in identified expenses<\/strong>, before even calculating the costs associated with relocating municipal employees and operating temporary offices.<\/p>\n\n\n\n

\n\n\n\n

The Overlooked Cost: Temporary Offices<\/h1>\n\n\n\n

While the project was underway, the municipal administration had to leave Town Hall.<\/p>\n\n\n\n

The Info Village \u2013 Winter 2024-2025<\/strong> municipal newsletter indicates that municipal services had been relocated to Rivi\u00e8re Road.<\/p>\n\n\n\n

View Info Village \u2013 Winter 2024-2025<\/a><\/p>\n\n\n\n

The temporary relocation was apparently not short-lived.<\/p>\n\n\n\n

In October 2025, an official election notice from the Municipality still listed 330 Rivi\u00e8re Road<\/strong> as the address where citizens could meet with the municipal administration.<\/p>\n\n\n\n

This temporary relocation must also be considered when calculating the overall cost of the project.<\/p>\n\n\n\n

\n\n\n\n

How Much Does This Relocation Cost?<\/h1>\n\n\n\n

We do not currently have access to the municipal lease or to all electricity and heating invoices.<\/p>\n\n\n\n

It is therefore important to clearly distinguish between documented expenses<\/strong> and estimates<\/strong>.<\/p>\n\n\n\n

To establish a reasonable order of magnitude, let us use the following assumptions:<\/p>\n\n\n\n

Expense<\/th>Estimate<\/th><\/tr><\/thead>
Rent<\/td>$3,000 \/ month<\/td><\/tr>
Heating and electricity<\/td>$500 \/ month<\/td><\/tr>
Monthly total<\/strong><\/td>$3,500 \/ month<\/strong><\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

Each month spent in the temporary offices would therefore represent approximately $3,500<\/strong>.<\/p>\n\n\n\n

Over a hypothetical period of 20 months<\/strong>:<\/p>\n\n\n\n

$3,500 \u00d7 20 months = $70,000<\/strong><\/p>\n\n\n\n

Employees, furniture, computer equipment, files and other administrative equipment also have to be moved.<\/p>\n\n\n\n

Using an estimate of:<\/p>\n\n\n\n

$5,000 for the initial move<\/strong><\/p>\n\n\n\n

and<\/p>\n\n\n\n

$5,000 for the move back and reinstallation at Town Hall<\/strong><\/p>\n\n\n\n

we arrive at approximately:<\/p>\n\n\n\n

$70,000 + $10,000 = $80,000<\/strong><\/p>\n\n\n\n

This is an estimate, not an amount confirmed by the Municipality<\/strong>.<\/p>\n\n\n\n

The actual cost could be lower or higher. Publishing the lease, energy bills and moving expenses would make it possible to determine the exact amount.<\/p>\n\n\n\n

\n\n\n\n

An Estimated Bill of More Than $433,000<\/h1>\n\n\n\n

Let\u2019s now add the known amounts and the estimates.<\/p>\n\n\n\n

Expense<\/th>Amount<\/th><\/tr><\/thead>
Renovation contract<\/td>$286,607.00<\/strong><\/td><\/tr>
Cost overrun<\/td>$53,177.22<\/strong><\/td><\/tr>
Mechanical and electrical engineering<\/td>$13,400.00<\/strong><\/td><\/tr>
Documented subtotal<\/strong><\/td>$353,184.22<\/strong><\/td><\/tr>
Temporary offices \u2013 estimated 20 months<\/td>$70,000.00<\/strong><\/td><\/tr>
Initial move \u2013 estimate<\/td>$5,000.00<\/strong><\/td><\/tr>
Move back \u2013 estimate<\/td>$5,000.00<\/strong><\/td><\/tr>
ESTIMATED TOTAL<\/strong><\/td>$433,184.22<\/strong><\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

Based on these assumptions, the project could therefore already represent a bill of approximately:<\/p>\n\n\n\n

$433,000<\/strong><\/h1>\n\n\n\n

And this estimate could continue to increase as long as the administration remains in its temporary offices.<\/p>\n\n\n\n

Each additional month represents approximately $3,500 according to our assumption.<\/strong><\/p>\n\n\n\n

\n\n\n\n

Project Timeline<\/h1>\n\n\n\n

September 2024<\/strong>
The municipal council authorizes the renovation work at Town Hall.<\/p>\n\n\n\n

Winter 2024-2025<\/strong>
The Info Village municipal newsletter indicates that municipal services have been relocated to Rivi\u00e8re Road.<\/p>\n\n\n\n

Spring 2025<\/strong>
The municipal administration remains relocated while the work continues.<\/p>\n\n\n\n

Summer 2025<\/strong>
Work is carried out on the building.<\/p>\n\n\n\n

July 7, 2025<\/strong>
A $13,400<\/strong> contract is awarded for mechanical and electrical engineering services.<\/p>\n\n\n\n

December 12, 2025<\/strong>
The tendering process for the work officially continues.<\/p>\n\n\n\n

January 12, 2026<\/strong>
A $286,607<\/strong> contract is awarded for the renovation work.<\/p>\n\n\n\n

March 2, 2026<\/strong>
A $53,177.22<\/strong> cost overrun is authorized.<\/p>\n\n\n\n

September 2026<\/strong>
The Municipality\u2019s website still indicates that municipal offices are temporarily located at 330 Rivi\u00e8re Road<\/strong>.<\/p>\n\n\n\n

As of today, the temporary office address can still be found on Google Maps.<\/p>\n\n\n\n

[Image]<\/p>\n\n\n\n

\n\n\n\n

From a $286,607 Contract to a Potential Bill of More Than $430,000<\/h1>\n\n\n\n

This is probably the best way to understand the issue.<\/p>\n\n\n\n

When a citizen looks at the renovation contract, they see an amount of:<\/p>\n\n\n\n

$286,607<\/strong><\/p>\n\n\n\n

But this amount alone does not reveal the true cost of the project.<\/p>\n\n\n\n

Adding the cost overrun and the engineering mandate we identified brings the total to:<\/p>\n\n\n\n

$353,184.22<\/strong><\/p>\n\n\n\n

Adding an estimate for the costs associated with approximately twenty months of relocation and two moves brings the total to:<\/p>\n\n\n\n

approximately $433,184<\/strong><\/p>\n\n\n\n

That would represent approximately $146,577 more than the $286,607 renovation contract<\/strong>, or a difference of approximately 51%<\/strong>.<\/p>\n\n\n\n

However, this comparison does not mean that the contract itself experienced a 51% cost overrun. Rather, it illustrates the difference between the construction contract amount<\/strong> and a broader estimate of the project\u2019s overall cost<\/strong>, including other expenses.<\/p>\n\n\n\n

\n\n\n\n

And There May Still Be Missing Expenses<\/h1>\n\n\n\n

Even this $433,000 estimate does not necessarily mean that we know the final bill.<\/p>\n\n\n\n

Other expenses may have been incurred:<\/p>\n\n\n\n

architectural fees or other professional services, preparation of plans and specifications, work carried out before the main contract, additional modifications, permits, equipment, preparation of the temporary offices, telecommunications, storage or other expenses directly attributable to the project.<\/p>\n\n\n\n

These expenses should be verified before establishing a definitive final cost.<\/strong><\/p>\n\n\n\n

\n\n\n\n

What Is the Floor Area of Town Hall?<\/h1>\n\n\n\n

Another piece of information would help put the bill into perspective: the floor area of the renovated building<\/strong>.<\/p>\n\n\n\n

Town Hall is located at 3125 Capelton Road<\/strong>. Interestingly, I am unable to access the assessment roll information for this building. It does not appear to be available; you can check for yourself here.<\/a><\/p>\n\n\n\n

[Image]<\/p>\n\n\n\n

For now, we have not found sufficiently reliable information in the public documents reviewed to calculate the renovation cost per square foot.<\/p>\n\n\n\n

This information should normally be obtainable from the assessment roll, building plans, or plans and specifications prepared as part of the tendering process.<\/p>\n\n\n\n

Once the floor area is known, it will be possible to calculate:<\/p>\n\n\n\n

construction cost \u00f7 floor area = renovation cost per square foot<\/strong><\/p>\n\n\n\n

and compare the result with renovation projects involving similar buildings.<\/p>\n\n\n\n

\n\n\n\n

Citizens Should Be Able to Know the Final Bill<\/h1>\n\n\n\n

This is not about questioning the need to maintain or renovate a municipal building.<\/p>\n\n\n\n

The question is rather how much the project will have actually cost once all expenses have been added together<\/strong>.<\/p>\n\n\n\n

To provide a complete answer, the Municipality could simply publish a report including:<\/p>\n\n\n\n

the original project budget, the final contract amount, all extras and cost overruns, professional fees, the cost of the temporary lease, energy expenses, moving and relocation costs, and the expected date of return to 3125 Capelton Road.<\/strong><\/p>\n\n\n\n

This would allow citizens to distinguish confirmed amounts from estimates and finally understand the total cost of renovating their Town Hall<\/strong>.<\/p>\n\n\n\n

The Numbers to Remember<\/h3>\n\n\n\n

$286,607<\/strong> \u2014 renovation contract
+$53,177.22<\/strong> \u2014 cost overrun
+$13,400<\/strong> \u2014 engineering
=$353,184.22 in identified expenses<\/strong><\/p>\n\n\n\n

Then, according to our assumption:<\/p>\n\n\n\n

+ approximately $80,000<\/strong> \u2014 temporary offices and moving expenses<\/p>\n\n\n\n

\u2248 $433,184 \u2014 current overall estimate<\/strong><\/h3>\n\n\n\n

This estimate will be updated once the actual costs of the lease, energy, moving expenses and other costs associated with the project become available.<\/strong><\/p>\n\n\n\n

\n\n\n\n

The Renovations Were Probably Necessary<\/h2>\n\n\n\n

That said, I have absolutely no doubt that the renovation of Town Hall was necessary. The purpose here is simply to question and assess the management of public finances, particularly the evolution of costs and how the project was managed.<\/p>\n\n\n\n

What is nevertheless surprising is that a $7,000 cost overrun for preparing the tennis courts<\/strong> was passed directly on to citizens, including through the imposition of a $50 membership fee for both adults and children<\/strong>.<\/p>\n\n\n\n

According to some accounts, the Municipality ultimately decided to eliminate these fees.<\/p>\n\n\n\n

Two sets of rules? When a municipal project exceeds its budget, citizens should be able to understand why and who ultimately bears the cost. That is precisely the kind of question that rigorous oversight of public finances should make it possible to ask.<\/p>\n\n\n\n

With that, I\u2019ll leave you to reflect on it.<\/p>\n","protected":false},"excerpt":{"rendered":"

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